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The first step in making an online contribution form or ticketed event form is clearing the details through Finance so that we can create the right codes for you to use. This article outlines what we need for each kind of form, including a breakdown for different kinds of events.

Please send the following to everyaction@audubon.org; the info will be routed to the proper authorities and in three days or less, you will know which code to use.

A Note About Solicitation Codes

Source Code for dollar-associated transactions also need something called a "Solicitation Code" — if there isn't one, it breaks the sync. If you don't care about solicitation codes, we can use a default; just let us know what your preference is.

Fundraising Events

These are usually events where the ticket price has a significant portion that is a donation, rather than cost. What we need for these is:

  • Event name, date, and location
  • The General Ledger Fund Code for the DONATION component of tickets (e.g. 1-111-4000-20-60090)
  • The project code for the event (e.g. SE0001)
  • Solicitation Code, or an acknowledgement that you don't care about them
  • The total cost of all ticket and/or sponsorship levels (please do NOT send details about the benefits of each level)
  • The fair market values (FMV) of all ticket and/or sponsorship levels

Since events always cost money, fundraising events will always have FMVs for each ticket or sponsorship level.

Non-Fundraising, Center-Program-Type Events that Cost Money

Anything that costs money but isn't a donation is "program fees" or "earned income" or what have you. For these we need:

  • Event name, date, and location
  • The General Ledger Fund Code for the earned income component of tickets  (e.g. 1-111-4000-10-61040)
  • Solicitation Code, or an acknowledgement that you don't care about them
  • The total cost of any tickets offered

Unfortunately, due to some rigidness in our financial systems, Audubon can't support additional donations on ticket forms for earned-income program-type non-fundraising events at this time. Sorry.

Center-Program-Type Events That are Free

While we still want to use source codes on these sorts of forms — as explained in the "Track Your Efforts" on online forms article — theses submissions won't be synced to our financial systems. Therefore, you don't need to submit any details about the event.

Contribution Forms (a.k.a. Donation Forms)

Here of course there's no discrete time or place to relay, nor is there a unit cost. So all you need to give us is:

  • The General Ledger Fund Code for the earned income component of tickets  donation revenue  (e.g. 1-111-40001000-10-6104160020)
  • Solicitation Code, or an acknowledgement that you don't care about them